Formal Letter Format For School: Formal Letter for School is a letter that is written by a student or a parent to the school for communicating any information. In a formal letter for school, a person (student or guardian) may request permission, address his/her issues, and can also suggest something.
A letter to the school from the student/parent will be carefully considered by the officials of the school. So, before addressing something to the school officials, students and parents must be aware of the formal School letter format and the rules to be followed while writing a letter to the school.
So, in this article, we will provide you with detailed information regarding the formal letter format for school and rules to be followed while writing a formal letter for school. Read on to know everything about formal letter format for school.
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Formal Letter Format For School
Before writing a formal letter for school, one must be aware of the rules to be followed while writing the letter. The format is similar for all education boards in India including CBSE, ICSE, etc. Some of the key points to remember while writing a formal letter to school are listed below:
- Don’t use flowery language,
- Don’t use abbreviations and slang language,
- The letter must be precise and the message should be direct,
- Always include the subject line,
- Always follow the formal letter format for school.
Formal Letter Format For School
The format of formal letter for the school is given below:
| 1. Sender’s Details/Address: The sender’s details should be displayed at the top of the page. The sender’s details should include all the detailed information about the sender, such as name, address, and contact details. |
| 2. Date: Followed by the sender’s details the date should be mentioned. The sender should mention the date on which the letter is written. |
| 3. Receiver’s Details/Address: Here you should mention the address of the receiver. As you’re writing a formal letter for school officials (Principal, teacher, HOD, etc.), you should mention the name/position of the receiver followed by the address of the school. |
| 4. Subject Of The Formal Letter: Followed by the receiver’s details, you must include the subject line. Basically, this subject line talks about the purpose of the letter. |
| 5. Salutation: You should greet the person to whom you are writing the letter. As you are writing a formal letter, the greeting should not be too personal. |
| 6.Body Of The Letter: Basically, the body of the letter is divided into 3 parts which are as under: Paragraph 1: Introduce yourself and the purpose of writing this letter. Paragraph 2: Now explain the reason in detail. Paragraph 3: Conclude the letter. This section must say what you’re expecting or the solution. |
| 7. Complimentary Closing: Now conclude the letter with complimentary closing like yours sincerely, yours faithfully, etc. |
| 8. Signature: Below the complimentary message, write your name followed by your signature and designation. |
Formal Letter Format For School: Structure Of A Formal Letter
The structure of a letter writing or official letter format for school is given below:
| Sender Address: [Name][Class you belong to][Name of the school][Addresss of the school] [Date] Receivers Address: [Prinipal/Teacher/HOD][School Name][School Address] Subject: [Subject: Name the request/complaint] Salutation: [Dear sir, Respected Class Teacher, etc.] Body of the Letter: Paragraph 1 [Introduce yourself and state the purpose of the letter]Paragraph 2 [Here start writing detailed information, in case if you’re taking leave or interested in participating in any of the events conducted by the school, mention the purpose and brief your reason]Paragraph 3 – [Now conclude your letter; that is, write what you are expecting ] Complimentary Closing: [Now end the letter with – yours’s sincerely, faithfully, thankfully] Signature: [Name followed by Signature] |
Formal Letter Example for Students
In the following section, we have provided different sets of formal letters written by students to the principal, teacher. Go through the sample formal letters for school as it will give you an idea of how to write a letter to your school Principal or other officials.
School Leave Letter Example 1: Formal Letter To Principal
Imagine there is a girl named Varsha who wants to write a letter to the school Principal asking permission to remain absent from school for 2 days on account of her sister’s marriage. Now write a letter to the principal requesting leave for 2 days.
Know how to write a formal letter to the Principal from a student from the sample letter. You can easily understand the letter to principal format from this example:
| Varsha ABC School, 6th Sector, 7th Road, Banglore-500001 23rd January 2021 The Principal, ABC School, 6th Sector, 7th Road, Banglore-500001 Subject: Application for leave for two days. Respected Sir, I am Varsha from Class VI-B and I am writing this letter to inform you that I will remain absent for the next 2 days on account of my sister’s marriage. My sister’s wedding ceremony will begin from 24th Jan to 25th January 2021 and as a younger sister, my presence at the wedding ceremony is unavoidable. As a sister, I have so many duties to be carried out in the wedding and also, I am responsible to look after the arrangements for the wedding ceremony. So, I kindly request you to grant me 2 days leave (24th and 25th of January). The wedding card is attached herewith for your perusal. Thanking you. Yours Sincerely, Varsha [Signature] |
Letter Example 2: Sick Leave Application For School
Imagine you were suffering from a fever. Without informing your school, you took leave. Now write a sick leave application for the school teacher for fever which you have already taken.
Know application for leave from school which you have already taken from the sample letter below. Understand the application format for school from the following sample letter:
| Varsha ABC School, 6th Sector, 7th Road, Banglore-500001 23rd January 2021 The Class Teacher, VI-B, ABC School, 6th Sector, 7th Road, Banglore-500001 Subject: Application for Sick Leave Respected Mam, I am Varsha studying in VI-B at ABC school. I am writing this letter to inform you that I took leave on 21st and 22nd January 2021 because of a fever. Since I was suffering from a high fever and cold, the doctor advised me to take bed rest for 2 days. So, I was unable to attend school for 2 days. So, I kindly request you to grant me leave of absence for 2 days and allow me to attend the classes from today (23rd January). The medical reports are attached for inspection. Thanking you. Yours Sincerely, Varsha [Signature] Also, provide Parent’s signature & contact number since you took leave without informing. |
FAQs On Formal Letter Format
The frequently asked questions on school leave application letter format or formal letter writing format are given below:
| Q. How do you write a letter to the school principal? A. To write a letter to the principal, introduce yourself first and greet the person to whom you are writing the letter. Explain your problem and what is solution or conclusion you are expecting from that person. For detailed formal letter format to principal, refer to this page. |
| Q. How do you start a formal letter? A. You can begin your formal letter with Dear or Respected before the name of the person to whom you are writing. |
| Q. How do you end a formal letter? A. You can end the formal letter by mentioning Sincerely, Regards, Yours truly, Yours Sincerely followed by your name and signature. |
Check Out Diary Entry Format From Here
Now you are provided with all the necessary information regarding the Format of the Letter to the Principal, School, or the teacher. Formal letters are often asked in school exams and other competitive exams. So, one must practice writing formal letters on a wide variety of subjects. This will help not only in exams but also in real life.
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We hope this detailed article on Formal Letter Format for School helps you. If you have any doubt, reach out to us through the comment section below and we will get back to you as soon as possible.
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